Document Controller

Document Controller

Location Hybrid/ Ashby-De-La-Zouch
Job Type Permanent
Salary £30,000/35,000

Job Description

The role will involve:

  • Process project related documentation using current electronic systems and customer document control procedures as required.
  • Assist with the compilation of project related manuals for client project delivery.
  • Archiving and retrieving job records.
  • Scanning, registering and maintenance of hard and soft copies of documents.
  • Maintenance of document and drawing revisions via the electronic document management system to ensure a complete and up to date repository is maintained.
  • Distribution of hard and soft copy documents and drawings to internal and external project stakeholders promptly and accurately.
  • Maintenance of distribution records, folder structures both electronically and any hard copy files (if required).
  • Liaison with external consultants, subcontractors and customers regarding document management and approval issues.
  • Work according to the overall project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
  • Liaising with project teams to ensure accurate and up to date organisation of records.
  • Setting up and maintaining spread sheets to register project information using varied systems to match the demands of the project.
  • Understand the client’s key requirements whilst maintaining a high level of consistency, compliance, auditability and traceability factors throughout the lifecycle of any document, including the
  • Compliance to all internal and external procedures.

Candidate Profile

Skills & Experience:

  • Have excellent attention to detail and be capable of carrying out tasks efficiently, methodically and accurately;
  • Commercial awareness
  • Handover awareness
  • Excellent understanding of document control processes
  • Experience as a Document Controller in an engineering/manufacturing environment
  • Experience of working with drawings, specifications and client instructions.
  • Experienced at proof-reading and strong attention to detail.
  • EB Network Rail standard working experience
  • Bentley and Asset wise experience (not essential but advantageous)
  • General knowledge of engineering technical terms and understanding of engineering processes.
  • Proficiency in the following software, Microsoft Office packages Adobe Acrobat Professional or similar

Personnel Specification:

  • Quality oriented focused
  • Good communications skills, enabling excellent relationship building at all levels, with a capacity to present, discuss and explain issues coherently and logically both in writing and verbally
  • Proven track record of meeting challenging deadlines.
  • Must be proactive and ability to use their own Initiative to deliver results
  • Ability to work independently and as part of a team where required
  • Adaptable to changing circumstances to meet customer demand
  • Strong planning and organising skills including the ability to manage several work streams simultaneously
  • Be self-motivated and highly organised, with an ability to work under time pressure
  • Excellent written and oral communication skills.
  • Have the ability to prioritise and adapt a flexible approach to working.
  • Discretion and the ability to deal with confidential information appropriately.

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