Document Controller

Document Controller

Location North East
Job Type Permanent
Salary Negotiable

Job Description

North East based M&E contractor delivering projects nationwide are seeking an M&E Document Controller to join their established yet growing Newcastle office. Experience working for either an M&E consultancy or contractor would be preferred however general construction experience will be considered.

 

Responsibilities:

  • Prepare and maintain the project drawing production schedule
  • Issue drawings as directed and maintain a log of all drawings issued
  • Receive / distribute drawings as directed and maintain a log of all drawings received
  • Arrange for drawings to be printed as from external providers or in house as required for Engineers and QA requirements
  • Maintain drawing stick files up dating and superseding as required
  • Prepare and maintain A3 folders for use by site personnel (as required)
  • Acquisition and collation of documentation for technical submissions as directed by the engineering team
  • Issuing technical submissions as directed
  • Receiving and distributing technical submission returns as directed and maintaining a log of technical submission status
  • From time to time progress with suppliers / manufacturers in the production of technical submission literature
  • Issuing requests for information as directed
  • Receiving and distributing requests for information returns as directed and maintaining a log of requests for information status
  • Issue sample and benchmarking documentation as directed
  • Receive and circulate returns and maintain logs of status
  • Maintain hard copy and electronic filing systems according to the company procedures
  • Ensuring an appropriate and logical numbering convention is used for all project documents
  • Binding documents into a single file (reducing the size if necessary) to create a single manageable document for issue to the client
  • Monitoring of all issue logs and the progressing of all items in delay
  • Use web-based systems to issue and receive all electronic media and providing status reports from those system
  • Prepare and maintain a project directory and ensure that manufacturers, suppliers, project team companies address and telephone numbers are kept up-to-date
  • Assisting with the production of regular progress reports for approval by the projects engineer
  • Archiving documentation at project completion

 

This is a Permanent position and Coleman James Ltd are acting as an Employment Business.

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